Array Finance and Admin Officer / Freelance - Job Description
Array Studios & Collective is looking for a new administrator assistant (freelance), whose work will help sustain Array’s artistic practice and ambitions during an exciting stage of growth for our organisation.
JOB DESCRIPTION
FREELANCE: 16 hours per week for 12 months, starting from end July 2023 to end June 2024, with a view to extending (pending yearly public funding award). The first two months are considered a probationary period.
Hourly Rate: £15.00 per hour, paid in quarterly instalments of £3120.00 each.
The role has flexibility to be performed either in Array Studios premises on King Street, Belfast or remotely.
RESPONSIBLE TO: Array Studios Members and Array Studios Board
SUMMARY OF ROLE: Assist in the smooth delivery of Array Studios & Collective administrative & funding tasks, as well as assisting operational tasks related to Array output for 23-24.
ESSENTIAL EXPERIENCE: Proven 2 years admin & funding experience, preferably in an artistic context.
WHAT IS EXPECTED:
Finance
PERSON SPECIFICATION
Essential Criteria
Desiderable Criteria
How to apply
Please send a pdf with your updated CV and a covering letter of no longer than 1 page outlining how you meet both essential and desirable criteria for the role to [email protected], with email subject “Array Finance Administrator”. We are not accepting applications by post.
Please include the names, addresses, email, phone number and occupations of two people, not related to you, to whom references may be obtained. One of your referees must be your current or most recent employer.
We are an Equal Opportunities Employer. Please also complete the equal opportunity monitoring form which can be found here.
The deadline to apply is Sunday 2nd July 2023 midnight.
It is anticipated that interviews will take place W/C 17th of July 2023 (can be arranged on zoom or in person), with starting date W/C 24th July 2023 for the successful applicant.
The applicants who fit the specifications outlined above most closely will be shortlisted for interview, so please make sure you tell us everything relevant on your CV. We reserve the right to enhance the criteria to aid short listing. Please note that we are unable to consider any applications which are received after the deadline. If you have not heard from us by July 17th, please assume that you have been unsuccessful on this occasion. Due to limited capacity we are unfortunately unable to provide feedback.
Array Studios & Collective is looking for a new administrator assistant (freelance), whose work will help sustain Array’s artistic practice and ambitions during an exciting stage of growth for our organisation.
JOB DESCRIPTION
FREELANCE: 16 hours per week for 12 months, starting from end July 2023 to end June 2024, with a view to extending (pending yearly public funding award). The first two months are considered a probationary period.
Hourly Rate: £15.00 per hour, paid in quarterly instalments of £3120.00 each.
The role has flexibility to be performed either in Array Studios premises on King Street, Belfast or remotely.
RESPONSIBLE TO: Array Studios Members and Array Studios Board
SUMMARY OF ROLE: Assist in the smooth delivery of Array Studios & Collective administrative & funding tasks, as well as assisting operational tasks related to Array output for 23-24.
ESSENTIAL EXPERIENCE: Proven 2 years admin & funding experience, preferably in an artistic context.
WHAT IS EXPECTED:
Finance
- Manage accounts and prepare monthly account reconciliations including processing of receipts/invoices, monthly bills, rent, insurance, liaise with Landlord & accountant
- Projected budgets, with approval of members, and record rolling expenditure
- Produce quarterly, annual and funding specific financial reports
- Apply to funding opportunities
- Assist Array with logistics for events and programming
- Monitor Array Studios email inboxes (Admin)
- Assist in maintaining diary for Array
- Assist in collating development opportunities and write grants application
- Assist with meeting agendas and minutes
PERSON SPECIFICATION
Essential Criteria
- Minimum 2 years experience in admin & funding roles for charity organisations and/or arts organisations
- Excellent IT skills including database management
- Experience in working with budgets
- Ability to work independently, as well as part of a team, meet deadlines and manage multiple projects efficiently.
- Excellent communication and interpersonal skills
- Excellent organisational and time-management skills, with an eye for detail
Desiderable Criteria
- Knowledge of, and an interest in, the arts
- Experience in completing annual reports and accounts auditing
- Experience in assisting producing exhibitions, events or other artistic projects
- Experience in around artwork handling, transportation and install
How to apply
Please send a pdf with your updated CV and a covering letter of no longer than 1 page outlining how you meet both essential and desirable criteria for the role to [email protected], with email subject “Array Finance Administrator”. We are not accepting applications by post.
Please include the names, addresses, email, phone number and occupations of two people, not related to you, to whom references may be obtained. One of your referees must be your current or most recent employer.
We are an Equal Opportunities Employer. Please also complete the equal opportunity monitoring form which can be found here.
The deadline to apply is Sunday 2nd July 2023 midnight.
It is anticipated that interviews will take place W/C 17th of July 2023 (can be arranged on zoom or in person), with starting date W/C 24th July 2023 for the successful applicant.
The applicants who fit the specifications outlined above most closely will be shortlisted for interview, so please make sure you tell us everything relevant on your CV. We reserve the right to enhance the criteria to aid short listing. Please note that we are unable to consider any applications which are received after the deadline. If you have not heard from us by July 17th, please assume that you have been unsuccessful on this occasion. Due to limited capacity we are unfortunately unable to provide feedback.
